Privacy Policy
Sound Waves Choir | Last updated: September 2026
Sound Waves Choir ("we," "us," "our," or the "Choir") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and otherwise process personal data in connection with our website and our choir activities.
This policy complies with the EU General Data Protection Regulation (GDPR) and other applicable privacy laws. Please read this policy carefully. If you have any questions, please get in touch using the contact details provided below.
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Data Controller
Sound Waves Choir is the data controller for personal data collected through our website and choir activities.
Email: hello@soundwaveschoir.com
Website: soundwaveschoir.com
What Data We Collect
We collect personal data that you voluntarily provide and data collected automatically through your use of our website.
Information You Provide Directly
- Contact Information: First name, last name, email address, and phone number
- Membership Information: Any additional information you provide when joining or expressing interest in the choir
- Communication Data: Messages, inquiries, or feedback you send to us
Information Collected Automatically
- Analytics Data: We use Google Analytics to monitor website traffic, including your IP address, browser type, pages visited, and time spent on the site
- Cookies: Our website uses cookies to enhance your experience
Legal Basis for Processing
We process your personal data under the following legal bases under GDPR:
| Data Category | Legal Basis |
|---|---|
| Membership information | Performance of contract or consent |
| Newsletter and communications | Consent (you can opt out anytime) |
| Analytics and website usage | Legitimate interest |
| Cookies | Consent via cookie consent banner |
Recipients of Your Data
Your personal data may be shared with the following third parties to provide services:
Mailchimp (Email Communication)
- Used for: Newsletters, announcements, and updates to members
- Data shared: Email address, first name, last name
- Privacy: Mailchimp Privacy Policy
Google Analytics
- Used for: Analysing website traffic and improving site performance
- Data shared: IP address, browser type, pages visited (anonymised)
- Privacy: Google Privacy Policy
Squarespace (Website Hosting)
- Used for: Website hosting, functionality, and cookie management
- Privacy: Squarespace Privacy Policy
Data Retention
We retain your personal data only as long as necessary:
- Members: Duration of membership plus 12 months after you leave
- Interested Parties: Up to 24 months unless you opt out
- Newsletter Subscribers: Until you unsubscribe
- Analytics Data: 14 months by default (Google Analytics)
You may request deletion of your data at any time, and we will comply within 30 days.
Your Rights Under GDPR
You have the following rights regarding your personal data:
Right of Access
You have the right to request a copy of the personal data we hold about you.
Right to Rectification
You have the right to request correction of inaccurate or incomplete data.
Right to Erasure
You have the right to request deletion of your data, subject to certain legal exceptions.
Right to Data Portability
You have the right to request your data in a structured, commonly used format.
Right to Object
You have the right to object to processing for direct marketing or other purposes.
Right to Restrict Processing
You have the right to request limitation of data processing in certain circumstances.
To exercise your rights: Contact us at hello@soundwaveschoir.com with your request. We will respond within 30 days.
Data Security
We implement appropriate technical and organisational measures to protect your data, including:
- Secure HTTPS encryption for all website communications
- Limited access to personal data (authorised personnel only)
- Regular security assessments and updates
- Secure transmission to third-party processors
While we implement strong security measures, no transmission over the internet is 100% secure. We encourage you to use strong passwords and safe browsing practices.
Children's Privacy
Our website and activities are not directed to individuals under 13. We do not knowingly collect data from children under 13. If we become aware of such collection, we will delete the information promptly.
For members under 18, a parent or guardian should provide consent. If you are a parent/guardian and believe your child has provided data to us, please contact us immediately.
Contact Us
If you have questions about this policy, wish to exercise your rights, or have concerns about how we process your data, please contact us:
Data Controller: Dee O'Kelly
Email: hello@soundwaveschoir.com
Website: soundwaveschoir.com
Right to Lodge a Complaint
If you believe we have not complied with your rights, you have the right to lodge a complaint with your local data protection authority. In Ireland, this is the Data Protection Commission: dataprotection.ie
Changes to This Policy
We may update this Privacy Policy to reflect changes in our practices, technology, or legal requirements. The "Last Updated" date indicates when this policy was last revised. We encourage you to review this policy periodically.
If we make significant changes, we will notify you via email or through a notice on our website.